Clerical Specialist
Summary
Description
Duties and Responsibilities:
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- Handles inmate monies. Posts deposits (cash, checks and money orders) to inmates account, verifies and prepares deposit for incoming funds and making deposits ready for delivery to financial institution after the daily balancing of drawers;
- Posts all fees (daily meals, hygiene kits, uniforms, medical, administrative fees) if they were not applied when inmate was being processed in;
- Posts notarial service charges to inmate accounts;
- Processes check requests; and prepares manual checks as needed for the Inmate Welfare Fund account for goods and services provided to the inmate population;
- Prepares weekly deposit for Inmate Welfare account from commissary sales which also includes a monthly telephone commission from the telephone vendor and delivers to finance for actual deposit into the bank;
- Reconciles monies between journal entries and bank statements for the Inmate Trust Fund and Welfare accounts.
- Maintains copies of all bank statements for the Inmate Trust and Inmate Welfare Fund accounts along with copies of all checks that were written from both accounts;
- Reviews all inmate accounts that were opened/closed to identify possible discrepancies regarding deposits, withdrawals and/or fees being applied or refunded and/or voided;
- Issues checks from the Trust Fund accounts payable to the commissary vendor for inmate commissary purchases, commission payments to the welfare fund, reimbursement of monthly expenditures to the Board of County Commissioners, as well as for released inmates with money that was left in their account;
- Maintains inmate financials which contain copies of commissary orders, inmates requests, etc.;
- Maintains and submits reports to the State Department of Corrections, Social Security Administration, Florida Juvenile Justice and Delinquency Prevention Act Compliance Monitory Reports;
- Provides Average Daily Population report to pharmacy vendor;
- Researches and completes yearly surveys regarding: Deaths in Custody Annual Summary on Inmates, Point-In-Time Survey for Unsheltered Homeless and the yearly Florida Department of Corrections Jail Capacity Survey;
- Works closely with outside auditing firm to provide any documentation needed to conduct financial services annual audit;
- Records 1099 documentation for annual tax purposes and submit to Finance Department for consultants, subcontractors and chaplains;
- Performs other office general duties such typing, filing, scanning, faxing, telephone and copying;
- Provides back up for front desk reception – answering phones, greeting visitors, door control and scheduling inmate visitation;
- Performs all other duties as assigned.
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Minimum Qualifications:
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- Graduation from High School or possession of a High School Equivalency Diploma recognized by the State of Florida AND EITHER:
- Graduation from a regionally accredited college or university with a Bachelor’s degree; OR
- Graduation from a regionally accredited college or university with an Associate’s AND two (2) years of progressively responsible experience in performing clerical work.; OR
- Four (4) years of progressively responsible experience in performing clerical work.; AND
- Must have a valid State of Florida Drivers’ License.
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Special Selection Criteria:
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- Must have a good credit rating;
- Must have advanced computer skills and be proficient in Microsoft Word, Outlook, Excel and Power Point; AND
- Must be willing to learn all job related software applications to include the Jail Management System and the Inmate Commissary Software.
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The Flagler County Sheriff's Office (FCSO) is committed to providing its citizens with a diverse, competent, trained and professional workforce by hiring highly qualified candidates. The FCSO is an Equal Opportunity Employer and strives to reflect the diversity found in the community we serve.
This opening is closed and is no longer accepting applications
