Administrative/Legal Assistant
Summary
Description
Duties and Responsibilities:
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- Greets visitors and determines whether they should be given access to specific individuals;
- Develops records, reports and other documentation pertaining to assigned functional area e.g. confiscations, forfeitures, contracts, and union proceedings;
- Serves as assistant to Executive Staff members;
- Develops records, reports and other documentation pertaining to assigned functional area i.e. confiscations/forfeiture, contract administration, collections, or general litigation.
- Responds to written and verbal inquiries particularly for matters of a legal nature; completes and compiles cases; notifies interested parties of resolution;
- Accepts service of process, to include subpoenas, summons and complaints;
- Opens, sorts, and distributes incoming correspondence, including faxes and email;
- Prepares agendas and makes arrangements for committee, board and other meetings;
- Prepares responses to correspondence containing routine inquiries;
- Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution;
- Performs general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work;
- Provides administrative support to Division Chiefs and General Counsel and with special projects as needed;
- Provides backup support for other administrative personnel in the Office of the Sheriff;
- Answers customer or public inquiries.
- Coordinates staff or activities in clerical support setting;
- Files or retrieves paper documents and related materials;
- Performs notarial acts;
- Performs all other duties as assigned.
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Minimum Selection Criteria:
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- Graduation from High School or possession of a High School Equivalency Diploma recognized by the State of Florida AND EITHER:
- Graduation from a regionally accredited college or university with an Associate’s degree in Human Resources, Business Administration or related field AND two (2) years of professional experience in Public or Government Administration (priority will be with legal admin/paralegal experience); OR
- At least four (4) years of professional experience in Public or Government Administration (priority will be with legal admin/paralegal experience); AND
- Must have valid Florida Driver’s License.
- Prior experience as Paralegal (preferred).
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SPECIAL REQUIREMENTS
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- Must be a notary public or be willing to obtain one within the first 30 days.
- Ability to maintain 100% confidentiality.
- Must have the ability to perform accurately and in a detail-oriented environment with time-constraints.
- Must have the ability to resolve problems both orally and written.
- Must be knowledgeable in local laws and statutes.
- Must be proficient in all MS Office Suite software - PPT, Excell, Word
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The Flagler County Sheriff's Office is committed to providing its citizens with a diverse, competent, trained and professional workforce by hiring highly qualified candidates. The FCSO is an Equal Opportunity Employer and strives to reflect the diversity found in the community we serve.
