- Ensures confidentiality of accounting and finance processes;
- Assists Business Services Director in review, update, development and implementation of policies and procedures for the Business Services section;
- Complies with federal, state, and agency policies, procedures, and regulations;
- Maintains financial security by following internal controls and adhering to General Orders regarding accounting and finance functions;
- Reviews and prepares timesheets for bi-weekly payroll, working closely with agency employees to ensure accurate reporting and coding of time;
- Verifies attendance, hours worked, pay adjustments and posts information in payroll processing system;
- Works jointly with Human Resources to ensure employee compensation and benefits are accurate;
- Completes bi-weekly processing of payroll;
- Timely processing, reporting and payment of bi-weekly payroll payables;
- Responsible for monthly reconciliation of payroll liability accounts in the general ledger;
- Responsible for keeping informed about changes in tax and deduction laws that apply to the payroll process;
- Prepares and submits quarterly payroll reports and processes W-2’s at year-end;
- Assists Business Services Director with budget functions to include creation of initial agency request, budget amendments, creation of financial forecasts and cost analysis of proposals;
- Coordinates agency month end and year end financial close outs;
- Prepares schedules and provides documentation as requested by the Business Services Director and auditors;
- Researches, analyzes and compiles financial reports as requested, i.e. accumulators, projections, historical trends, etc;
- Responsible for preparation and data entry of journal entries;
- Provides back-up for other Business Services Staff during absences;
- Performs all other duties as assigned.
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