Duties and Responsibilities:

• Ensures confidentiality of accounting and finance processes;
• Assists Business Services Director in review, update, development and implementation of policies and procedures for the Business Services section;
• Complies with federal, state, and agency policies, procedures, and regulations;
• Maintains financial security by following internal controls and adhering to General Orders regarding accounting and finance functions;
• Reviews and prepares timesheets for bi-weekly payroll, working closely with agency employees to ensure accurate reporting and coding of time;
• Verifies attendance, hours worked, pay adjustments and posts information in payroll processing system;
• Works jointly with Human Resources to ensure employee compensation and benefits are accurate;
• Completes bi-weekly processing of payroll;
• Timely processing, reporting and payment of bi-weekly payroll payables;
• Responsible for monthly reconciliation of payroll liability accounts in the general ledger;
• Responsible for keeping informed about changes in tax and deduction laws that apply to the payroll process;
• Prepares and submits quarterly payroll reports and processes W-2’s at year-end;
• Assists Business Services Director with budget functions to include creation of initial agency request, budget amendments, creation of financial forecasts and cost analysis of proposals;
• Coordinates agency month end and year end financial close outs;
• Prepares schedules and provides documentation as requested by the Business Services Director and auditors;
• Researches, analyzes and compiles financial reports as requested, i.e. accumulators, projections, historical trends, etc;
• Responsible for preparation and data entry of journal entries;
• Provides back-up for other Business Services Staff during absences;
• Performs all other duties as assigned.

Minimum Qualifications:

• Graduation from High School or possession of a High School Equivalency Diploma recognized by the State of Florida AND EITHER:
• Graduation from a regionally accredited college or university with a Bachelor’s degree in Accounting, Business or related field AND at least three (3) years of experience in Finance and Payroll; OR
• Graduation from a regionally accredited college or university with an Associate’s degree in Accounting, Business or related field AND at least five (5) years of experience in Finance and Payroll; OR
• At least seven (7) years experience in Finance and Payroll